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RFP – Recruitment of an Event Organizer (EO) for Media Engagement, a Learning Forum, a Mini Expo, and the Closing Ceremony of the Pekalongan Adaptation Fund Program

12 October, 2026 Admin
TitleRecruitment for Event Organizers (EO) for Media Engagement, Learning Forum, Mini Expo, and Closing Ceremony of the Pekalongan Adaptation Fund Program
ProjectAdaptation Fund – The “Safekeeping-Surviving-Sustaining towards Resilience: 3S Approach to Build Coastal City Resilience to Climate Change Impacts and Natural Disasters in Pekalongan City, Central Java Province”
Types of procurementProfessional consulting services
Proposal Submission Deadline:October 17, 2026, at 3:00 p.m. WIB
LocationSemarang and the City of Pekalongan
Indicative budget ceilingMaximum of Rp 650,000,000 (gross)
Technical Reference DocumentsThe Terms of Reference (ToR) for the recruitment are attached/available via the link in the announcement

Background

The city of Pekalongan faces the challenges of coastal climate change, including tidal flooding, coastal erosion, and environmental degradation. Through the Pekalongan Adaptation Fund Program, KEMITRAAN supports efforts to strengthen the city’s resilience through coastal protection, capacity building for government and communities, and the development of livelihoods that are resilient to climate change.

Toward the end of the program, KEMITRAAN will organize a learning forum, an exhibition, media workshops, field visits, and a program closing ceremony to share results, best practices, challenges, and lessons learned that can support the sustainability of climate adaptation efforts.

The Scope of Work Includes:

  • Technical management of the learning forum and program wrap-up.
  • Design and production of a mini expo/educational exhibition.
  • Management of participants, venues, accommodations, catering, and transportation.
  • Production of event materials and merchandise.
  • Technical support for media engagement and field visits.
  • Photographic and video documentation, as well as the preparation of the final report.

Key Qualifications:

  • A legally incorporated company (PT/CV) with valid legal status.
  • Experience managing at least three national and/or regional-scale activities.
  • Has experience in managing multi-stakeholder events and exhibition production.
  • We have a professional team, logistical capacity, and the ability to meet tight project schedules.

Documents to be submitted: a completed Vendor Questionnaire (attached), a technical proposal, a portfolio of relevant experience, the company’s profile and legal documents, a work plan, the team composition, and a detailed Cost Estimate (RAB).

Email for proposal submission:
Subject: EO AF PEKALONGAN Email: procurement@kemitraan.or.id
Submission deadline: October 17, 2026, at 3:00 p.m. WIB
Information and clarifications: procurement@kemitraan.or.id Until October 15, 2026, at 3:00 PM WIB

The complete Terms of Reference (ToR) document can be accessed via the button below.

We look forward to receiving proposals from event organizers who are competent, creative, and capable of delivering professional event management.

Other Provisions

  • The procurement process is conducted in an open, transparent, and accountable manner;
  • KEMITRAAN reserves the right to accept or reject all or part of the submitted proposals without obligation to provide justification; and
  • All costs incurred during the procurement process are the responsibility of the participants.
Complete Terms of Reference (ToR) Document
Terms of Reference for the Recruitment of an Event Organizer for Media Engagement and Program ClosingDownload

2020

This agreement was signed between Green Climate Fund (GCF) and PARTNERSHIP. This agreement formalizes KEMITRAAN’s accountability in implementing projects approved by the GCF.

For your information, the GCF is the world’s largest special fund that helps developing countries reduce greenhouse gas emissions and increase their ability to respond to climate change.

These funds were collected by the United Nations Framework Convention on Climate Change (UNFCCC) in 2010. The GCF has an important role in realizing the Paris Agreement, namely supporting the goal of keeping the average global temperature increase below 2 degrees Celsius.

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2000-2003

KEMITRAAN played a crucial role in supporting the development of legislation to establish the KPK. This was followed by steps to support the Government and DPR in selecting competent commissioner candidates and also supporting civil society groups to critically monitor the selection process. After the commissioners were appointed, they asked KEMITRAAN to help with the institutional design and initial recruitment of the KPK, as well as play the role of donor coordinator. It is clear that KEMITRAAN plays a key role in supporting the Corruption Eradication Commission to develop the capacity and strategies needed to work as effectively as possible.
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2016

In March 2016, KEMITRAAN received international accreditation from the Adaptation Fund. The Adaptation Fund Board, in its 27th meeting, decided to accredit KEMITRAAN as National Implementing Entity (NIE) from the Adaptation Fund. KEMITRAAN is the first and only Indonesian institution to be accredited as a NIE Adaptation Fund in Indonesia.
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2003

In 2003, KEMITRAAN became an independent legal entity registered as a Non-Profit Civil Partnership. At that time, KEMITRAAN was still a program managed by UNDP until the end of 2009. Since the beginning of 2010, KEMITRAAN took over full responsibility and accountability for the programs and their development.
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Back

1999-2000

The Partnership for Governance Reform, or KEMITRAAN, was founded in 2000 following Indonesia’s first free and fair general election in 1999. This historic election is an important step in Indonesia’s efforts to move away from an authoritarian past towards a democratic future. PARTNERSHIP was established from a multi-donor trust fund and is managed by United Nations Development Programme (UNDP) with a mandate to advance governance reform in Indonesia
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1999-2000

Kemitraan bagi Pembaruan Tata Kelola Pemerintahan, atau KEMITRAAN, didirikan pada tahun 2000 setelah berlangsungnya pemilihan umum pertama di Indonesia yang bebas dan adil pada tahun 1999. Pemilu bersejarah ini merupakan langkah penting dalam upaya Indonesia keluar dari masa lalu yang otoriter menuju masa depan yang demokratis. KEMITRAAN didirikan dari dana perwalian multi-donor dan dikelola oleh United Nations Development Programme (UNDP) dengan mandat untuk memajukan reformasi tata kelola pemerintahan di Indonesia.
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2020

This agreement was signed between Green Climate Fund (GCF) and PARTNERSHIP. This agreement formalizes KEMITRAAN’s accountability in implementing projects approved by the GCF.

For your information, the GCF is the world’s largest special fund that helps developing countries reduce greenhouse gas emissions and increase their ability to respond to climate change.

These funds were collected by the United Nations Framework Convention on Climate Change (UNFCCC) in 2010. The GCF has an important role in realizing the Paris Agreement, namely supporting the goal of keeping the average global temperature increase below 2 degrees Celsius.

Back

2020

This agreement was signed between Green Climate Fund (GCF) and PARTNERSHIP. This agreement formalizes KEMITRAAN’s accountability in implementing projects approved by the GCF.

For your information, the GCF is the world’s largest special fund that helps developing countries reduce greenhouse gas emissions and increase their ability to respond to climate change.

These funds were collected by the United Nations Framework Convention on Climate Change (UNFCCC) in 2010. The GCF has an important role in realizing the Paris Agreement, namely supporting the goal of keeping the average global temperature increase below 2 degrees Celsius.

Back

2016

In March 2016, KEMITRAAN received international accreditation from the Adaptation Fund. The Adaptation Fund Board, in its 27th meeting, decided to accredit KEMITRAAN as National Implementing Entity (NIE) from the Adaptation Fund. KEMITRAAN is the first and only Indonesian institution to be accredited as a NIE Adaptation Fund in Indonesia.
Next
Back

2003

In 2003, KEMITRAAN became an independent legal entity registered as a Non-Profit Civil Partnership. At that time, KEMITRAAN was still a program managed by UNDP until the end of 2009. Since the beginning of 2010, KEMITRAAN took over full responsibility and accountability for the programs and their development.
Next
Back

2000-2003

KEMITRAAN played a crucial role in supporting the development of legislation to establish the KPK. This was followed by steps to support the Government and DPR in selecting competent commissioner candidates and also supporting civil society groups to critically monitor the selection process. After the commissioners were appointed, they asked KEMITRAAN to help with the institutional design and initial recruitment of the KPK, as well as play the role of donor coordinator. It is clear that KEMITRAAN plays a key role in supporting the Corruption Eradication Commission to develop the capacity and strategies needed to work as effectively as possible.
Next
Back

1999-2000

The Partnership for Governance Reform, or KEMITRAAN, was founded in 2000 following Indonesia’s first free and fair general election in 1999. This historic election is an important step in Indonesia’s efforts to move away from an authoritarian past towards a democratic future. PARTNERSHIP was established from a multi-donor trust fund and is managed by United Nations Development Programme (UNDP) with a mandate to advance governance reform in Indonesia
Next
Back