Senior Grants Finance and Administration Officer

Job title code: Senior Grants Finance and Administration Officer
Contract Duration: 6 Months (extendable)
Level: L-5
Reports to: Senior Grants Manager
Duty station: Jakarta

About KEMITRAAN

KEMITRAAN – Partnership for Governance Reform is a national organization accredited as a National Implementing Entity (NIE) under the Adaptation Fund (AF) and a Direct Access Entity (DAE) under the Green Climate Fund (GCF). Through these accreditations, KEMITRAAN plays a strategic role in accessing, managing, and channeling climate finance to support Indonesia’s national priorities, including the NAP, ENDC, and the Sustainable Development Goals (SDGs).

To fulfill the programmatic, fiduciary, and reporting mandates of the AF and GCF, KEMITRAAN established the Grants Management Unit (GMU), which is responsible for the entire grant cycle—from information dissemination, proposal support, and fund disbursement to monitoring, evaluation, reporting, and learning.

Position Summary

The Senior Grants Finance and Administration Officer supports the Senior Grants Manager in strengthening fiduciary systems and ensuring that the disbursement of climate finance runs effectively, transparently, and accountably in accordance with AF and GCF standards.

This role focuses on financial analysis, administrative oversight, disbursement processing, compliance checks, procurement coordination, and audit readiness. The position also contributes to the application of Gender Equality and Social Inclusion (GESI) principles across all financial processes in line with AF/GCF policies and ESS standards.

Key Responsibilities

1. Socialization to Prospective Grantees

  • Develop and deliver materials explaining AF/GCF financial procedures.
  • Support online learning modules in coordination with communications teams.
  • Conduct socialization sessions and ensure grantees understand compliance requirements.

2. Financial and Administrative Oversight

  • Analyze transactions, budget realization, and cash flow projections.
  • Monitor financial transactions and ensure alignment with approved budgets.
  • Perform reconciliations and verify financial documents.
  • Ensure that the use of funds complies with donor policies and internal SOPs.
  • Support internal and external audit processes.
  • Monitor fund flows, management fees, and execution costs.

3. Financial Systems & Tools Management

  • Operate the ERP system (SAP or equivalent) for grant tracking.
  • Support development of standardized tools, templates, and SOPs.
  • Ensure integration of GESI principles across fiduciary processes.
  • Manage documentation and archiving for project closeout.

4. Grants Financial Reporting

  • Maintain audit-ready financial records and documentation.
  • Process payment vouchers and manage disbursements.
  • Prepare routine financial reports for management and donors.
  • Assist in tracking project budgets and reviewing proposals.

5. Capacity Development

  • Facilitate training on fiduciary systems, financial compliance, and procurement.
  • Support grantees in strengthening financial management practices.
  • Provide inputs for re-accreditation documentation and institutional manuals.

Impact of the Role

This position contributes directly to:

  • Strengthened fiduciary transparency and audit readiness.
  • Efficient and timely fund disbursement.
  • Increased audit readiness and internal controls.
  • A more robust and integrated digital financial system.
  • Greater compliance with AF/GCF fiduciary, gender, and safeguard standards.
  • Enhanced credibility and long-term climate finance access for KEMITRAAN.

Qualifications

Education

  • Master's degree in Finance, Accounting, Public Financial Management, Public Administration, Economics, or a related field.
  • Professional certification (CPA, CMA, or training in audit/procurement/IFRS/IPSAS) is a plus (or, an asset).

Experiences

  • Minimum 7 years of experience in grant management, donor finance, or fiduciary management.
  • Minimum 5 years working with international organizations.
  • Strong experience in disbursement workflow, modular budgeting, and execution cost tracking.
  • Familiarity with audit processes and the preparation of donor documentation.
  • Proficiency in SAP or other ERP systems.
  • Experience coordinating with procurement and finance units.

Skills & Competencies

  • High integrity and accountability.
  • Strong financial analysis and problem-solving skills.
  • Effective communication with both technical and non-technical teams.
  • Ability to work collaboratively and build partnerships.
  • Understanding of GESI (Gender Equality and Social Inclusion) and AF/GCF safeguards.
  • Proficient in Excel, reporting tools, and cloud-based document systems
  • Fluency in Indonesian and English.

The Candidate We Are Looking For

We seek individuals who uphold integrity, accountability, and inclusivity, and who are committed to advancing collaborative governance and sustainable development.

How to Apply

Submit your CV, cover letter, and supporting documents through the link below before 18 December 2025. Only shortlisted candidates will be contacted.

ToR Senior Grants Finance and Administration Officer

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2016

Pada bulan Maret 2016, KEMITRAAN menerima akreditasi internasional dari Adaptation Fund. Dewan Adaptation Fund, dalam pertemuannya yang ke-27, memutuskan untuk mengakreditasi KEMITRAAN sebagai National Implementing Entity (NIE) dari Adaptation Fund. KEMITRAAN menjadi lembaga pertama dan satu-satunya lembaga Indonesia yang terakreditasi sebagai NIE Adaptation Fund di Indonesia.
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2020

Perjanjian ini ditandatangani antara Green Climate Fund (GCF) dan KEMITRAAN. Perjanjian ini meresmikan akuntabilitas KEMITRAAN dalam melaksanakan proyek-proyek yang disetujui oleh GCF.

 

Untuk diketahui, GCF adalah dana khusus terbesar di dunia yang membantu negara-negara berkembang untuk mengurangi emisi gas rumah kaca dan meningkatkan kemampuan mereka dalam merespons perubahan iklim.

 

Dana ini dihimpun oleh Konvensi Kerangka Kerja PBB tentang Perubahan Iklim (UNFCCC) pada tahun 2010. GCF memiliki peran penting dalam mewujudkan Perjanjian Paris, yakni mendukung tujuan untuk menjaga kenaikan suhu global rata-rata di bawah 2 derajat celsius.

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2000-2003

KEMITRAAN memainkan peran krusial dalam mendukung pengembangan undang-undang untuk membentuk KPK. Hal ini diikuti dengan langkah mendukung Pemerintah dan DPR dalam memilih calon komisioner yang kompeten dan juga mendukung kelompok masyarakat sipil untuk mengawasi secara kritis proses seleksinya. Setelah komisioner ditunjuk, mereka meminta KEMITRAAN untuk membantu mendesain kelembagaan dan rekrutmen awal KPK, serta memainkan peran sebagai koordinator donor. Sangat jelas bahwa KEMITRAAN memainkan peran kunci dalam mendukung KPK untuk mengembangkan kapasitas dan strategi yang diperlukan agar dapat bekerja seefektif mungkin.
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2003

Pada tahun 2003, KEMITRAAN menjadi badan hukum yang independen yang terdaftar sebagai Persekutuan Perdata Nirlaba. Pada saat itu, KEMITRAAN masih menjadi program yang dikelola oleh UNDP hingga akhir tahun 2009. Sejak awal tahun 2010, KEMITRAAN mengambil alih tanggung jawab dan akuntabilitas penuh atas program-program dan perkembangannya.
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1999-2000

Kemitraan bagi Pembaruan Tata Kelola Pemerintahan, atau KEMITRAAN, didirikan pada tahun 2000 setelah berlangsungnya pemilihan umum pertama di Indonesia yang bebas dan adil pada tahun 1999. Pemilu bersejarah ini merupakan langkah penting dalam upaya Indonesia keluar dari masa lalu yang otoriter menuju masa depan yang demokratis. KEMITRAAN didirikan dari dana perwalian multi-donor dan dikelola oleh United Nations Development Programme (UNDP) dengan mandat untuk memajukan reformasi tata kelola pemerintahan di Indonesia.
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2020

This agreement was signed between Green Climate Fund (GCF) and PARTNERSHIP. This agreement formalizes KEMITRAAN’s accountability in implementing projects approved by the GCF.

For your information, the GCF is the world’s largest special fund that helps developing countries reduce greenhouse gas emissions and increase their ability to respond to climate change.

These funds were collected by the United Nations Framework Convention on Climate Change (UNFCCC) in 2010. The GCF has an important role in realizing the Paris Agreement, namely supporting the goal of keeping the average global temperature increase below 2 degrees Celsius.

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2020

This agreement was signed between Green Climate Fund (GCF) and PARTNERSHIP. This agreement formalizes KEMITRAAN’s accountability in implementing projects approved by the GCF.

For your information, the GCF is the world’s largest special fund that helps developing countries reduce greenhouse gas emissions and increase their ability to respond to climate change.

These funds were collected by the United Nations Framework Convention on Climate Change (UNFCCC) in 2010. The GCF has an important role in realizing the Paris Agreement, namely supporting the goal of keeping the average global temperature increase below 2 degrees Celsius.

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2016

In March 2016, KEMITRAAN received international accreditation from the Adaptation Fund. The Adaptation Fund Board, in its 27th meeting, decided to accredit KEMITRAAN as National Implementing Entity (NIE) from the Adaptation Fund. KEMITRAAN is the first and only Indonesian institution to be accredited as a NIE Adaptation Fund in Indonesia.
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2003

In 2003, KEMITRAAN became an independent legal entity registered as a Non-Profit Civil Partnership. At that time, KEMITRAAN was still a program managed by UNDP until the end of 2009. Since the beginning of 2010, KEMITRAAN took over full responsibility and accountability for the programs and their development.
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2000-2003

KEMITRAAN played a crucial role in supporting the development of legislation to establish the KPK. This was followed by steps to support the Government and DPR in selecting competent commissioner candidates and also supporting civil society groups to critically monitor the selection process. After the commissioners were appointed, they asked KEMITRAAN to help with the institutional design and initial recruitment of the KPK, as well as play the role of donor coordinator. It is clear that KEMITRAAN plays a key role in supporting the Corruption Eradication Commission to develop the capacity and strategies needed to work as effectively as possible.
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1999-2000

The Partnership for Governance Reform, or KEMITRAAN, was founded in 2000 following Indonesia’s first free and fair general election in 1999. This historic election is an important step in Indonesia’s efforts to move away from an authoritarian past towards a democratic future. PARTNERSHIP was established from a multi-donor trust fund and is managed by United Nations Development Programme (UNDP) with a mandate to advance governance reform in Indonesia
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1999-2000

Kemitraan bagi Pembaruan Tata Kelola Pemerintahan, atau KEMITRAAN, didirikan pada tahun 2000 setelah berlangsungnya pemilihan umum pertama di Indonesia yang bebas dan adil pada tahun 1999. Pemilu bersejarah ini merupakan langkah penting dalam upaya Indonesia keluar dari masa lalu yang otoriter menuju masa depan yang demokratis. KEMITRAAN didirikan dari dana perwalian multi-donor dan dikelola oleh United Nations Development Programme (UNDP) dengan mandat untuk memajukan reformasi tata kelola pemerintahan di Indonesia.
Berikutnya
Kembali