Monitoring & Evaluation
Our Network & Alliances
The Governance Resource Center
The Partnership has continuously strengthened its Monitoring and Evaluation Unit and systems. The Partnership is impact-oriented through mutual cooperation, equal partnerships, and focuses on sustainable interventions. Our institutional capacity continues to grow in results based Project Cycle Management, project success measurement, multi-stakeholder planning, indicator development, and the adoption of international reporting standards.
At the project level, the Partnership has developed a web based Project Tracking System which assists the M&E process for program managers and officers. Spot check field visits are conducted when necessary during the course of the project.
We have incorporated feedback from our donors and assessors into our program management, and are constantly improving our own capabilities. We also provide training to our partners and grantees in project cycle management.
One of the Partnership’s main strengths is its alliance, network and geographic scope. Since 2000, the Partnership has worked in 33 provinces, in cooperation with 19 central government agencies, 29 local government agencies, 162 civil society organizations, 11 media organizations, 33 research institutes and universities, nine independent state agencies and three private institutions. The Partnership has also been working with international institutions such as TIRI-Making Integrity Work, Nordic Consulting Group (NGC), UNDP, UNODC, the World Bank and the Asian Development Bank in the implementation of projects and international management institutions, such as Chemonics, Coffey International, GRM International, RTI and ARD in program design and development.
As an independent Indonesian organization, we use PSAK 45, an accounting standard for non-profit organizations in Indonesia, which conforms to international standards.
In 2009, the Partnership delivered over USD 8.27 million to fund program implementation in the areas of democratization, public service, security and justice, and economic and environmental governance programs. The operating costs of the office against total delivery have steadily decreased from 10.3% in 2008, to only 8.5% in 2009. This was a significant reduction from more than 25% in 2006 and 18% in 2007. With more efficient operations, the percentage of funds allocated for programs has increased to more than 90% of the total funds managed.
Most of the funds mobilized in 2009 (84%) were received directly from donors with the remainder still channelled through the UNDP. However, this was a significant increase from only 37% last year. This figure indicates that donors have full confidence in the Partnership and its ability to operate independently after the project agreement between the UNDP and Bappenas on the support for governance reform in Indonesia ended in 2009.
In mid 2009, the Executive Board streamlined the organizational structure, causing a reduction in personnel. However, the staff qualification levels rose, as did the percentage of women staff.
|Women staff – percent of total||44.3||41||38.|
The Partnership has strong internal controls validated by the state auditor and independent accounting firms. Over the last five years, the Partnership has received annual audit results of “Unqualified” from BDO Tanubrata Sutanto & Partners. For compliance audits, the Partnership has engaged Richard Risambessy & Partners KAP, and KAP Syarief Basir & Partners accounting firms. Most recently, the Partnership attained the result “Satisfied” in the Checklist for Organizational Capacity Assessment (COCA) conducted by the international consulting firm, Mazars (previously Moores and Rowland) in program management.
In terms of transparency, the Partnership produces a wide range of information as part of its commitment to good corporate governance:
- An Annual Report to the Partners, Executive Board and public, containing an assessment of our achievements.
- Financial and narrative reports on project implementation for Bappenas, UNDP and donors
- Annual financial audits by an independent audit agency
- External assessments of the Partnership’s programs
- Regularly updated website
- Numerous individual reports, presentations and videos documenting progress and lessons learned in key areas.
A quarterly newsletter, brochures, books and other materials for a wider public audience.
The Partnership is equipped with the latest IT applications including project tracking systems, Sunsystem accounting software, Orange human resource management system and grantee financial systems. In addition, the Partnership has a vast archive of catalogued and digitized reports and books available in an online database. The head office in Jakarta has adequate space for staff, a library and function rooms.
The result of two years of rigorous research, the Partnership Governance Index (PGI) was launched in 2009 and has created more informed governance discourse at both national and international level.
At international level, the UNDP’s Oslo Governance Center has acknowledged the robust methodology and assessment process used by the PGI, and the Partnership was invited to Egypt to present their methodology and experience in building PGI to several African countries.
At the national level, the PGI is now used by university lecturers to teach in class, and is being referenced by government leaders.
The Governance Resource Center (GRC) also developed the NCG/Partnership Project on Optimizing Best Practices (BP) Reward and Systems. The BP Model has been acknowledged and well received by both donors and stakeholders as an important resource, particularly in the education sector, the MOHA in their draft ministry decree on best practices, the World Bank Jakarta, and other donors.